Need to be Reimbursed for Expenses?
Payment Request Procedures
The Diocesan office cuts checks twice a month (15th & 30th), so any payment vouchers/reimbursement claims need to be received in the office at least 72 hours before these dates. If you would rather have payments deposited directly into a bank account, print and complete a copy of the authorization agreement for automatic deposits form (below), and return it to the diocesan office with a voided check.
The authorization agreement for automatic deposits form provides us with bank account information we’ll keep on file, so you may have money deposited directly into your bank account, rather than having a paper check cut and mailed.
Some individuals/vendors prefer direct deposit because these are processed weekly, and they do not have to wait until the 15th or 30th for a check to be mailed.
If you need to reimburse yourself or others for expenses incurred through diocesan travel, or purchases made for an event, program, or the office, please complete an Expense Reimbursement Claim Form. It is recommended that Expense Reimbursement Forms be submitted within a 30-day time frame, because no expenses over 60 days old from the date of occurrence will be reimbursed (diocesan policy).
The Diocese uses the allowable IRS mileage reimbursement rate for miles driven by its employees, which, is $0.535 cents per mile. Churches are encouraged to do the same.