If you scroll down you will be able to access information pertaining to payment procedures with forms and instructions. Also included are frequently requested forms. If you continue to scroll down you will find Diocesean Reports, information on the Diocesan Medical Insurance and the Diocesan Payroll Program.
You will require Acrobat Reader for all our forms.
Payment Request Procedures
We normally only cut checks once a week on Thursdays, so you must have your vouchers into the Diocesan office by Wednesday afternoons.
For Department Heads, Committee or Event Chairpersons, Staff, and others who need to get a bill paid to a third party vendor or individual for services rendered, please complete a Diocese of South Carolina Payment Voucher Form.
If you need to reimburse yourself or others for expenses incurred through diocesan travel, or purchases made for an event, program, or the office, please complete an Expense Reimbursement Claim Form. It is recommended that Expense Reimbursement Forms be submitted within a 30-day time frame, because no expenses over 60 days old from the date of occurrence will be reimbursed (diocesan policy).
2008 Declaration of Intent
2007 Quarterly Report for Aided Congregations
Diocese of South Carolina Payment Voucher
Payment Voucher Instructions
Reimbursement Claim Form Page 1
Reimbursement Claim Form Page 2
Reimbursement Claim Form Instructions
2008 Clergy Salary & Allowance Worksheet
2008 Benefit Election/Salary Reduction Agreement-Enrollment Form
2008 W-4
2008 I-9
Background Check Release Form
Remarriage Application Form
The Diocese of South Carolina is a self-funded plan. Our plan is managed through BlueCross and BlueShield of South Carolina. All full time employees working 30 or more hours a week are eligible to participate in this plan. In January 2005 the Diocesan Medical Insurance plan changed to a High Deductible Health Plan (HDHP). One of the benefits with this choice is that the employees may now open a Health Savings Account.
2007-2008 Rates
Medical Plan of Benefits
Health Savings Accounts - Frequently Asked Questions
Dental Plan of Benefits
2008 Benefit Election Form
Visit South Carolina Blues, our third party claims administrator, to access your medical and dental claims information in a confidential manner.
Quick Reference Page
2008/2009 Provider Directory
What is the Diocesan Payroll Program?
The Diocese of South Carolina has joined the Payroll National Account Program formed as a partnership between the Episcopal Church and Paychex Payroll Services. By joining this program, the Diocesan Office now has the resources to offer Parishes and Missions a payroll service, thus relieving you of the responsibility of processing your payrolls.
You save Time and Money
There is a one-time set up charge of $100. There are no expenses associated with hardware or software purchases and you do not have to worry about upgrading. It frees your staff of the time-consuming processing of payrolls and exsures the timeliness and accuracy of your payroll.
Paychex Fees (Effective January 1, 2007)
We are offering this service to you free of charge so you pay only Paychex per check fee. The discounted Paychex per check fee is $1.90, which includes the processing of each check, tax filing, direct deposit and payroll reports. The following list itemizes the standard fee per payroll.
Base Processing Fee\$7.00 per pay period
Base Tax Filing Fee \$ .00 per pay period
Paper checks or Direct Deposit\$1.90 per employee
Delivery (FedEx)*\$10.00 - $15.00
New Hire Reporting per employee\No charge
Quarter/Year End Charges
W-2's and 1099's each\No charge
Quarter/Year End Report Delivery (FedEx)\$10.00-$15.00
*Shipping rate if all employees are not on direct deposit
(Rates guaranteed through December 31, 2008)
How does it work?
The process is simple! The Diocesan Office will set up your payroll on their Paychex software as a separate company code using your identification numbers for tax filings. You would provide your payroll data to the diocesan office who will enter and transmit your payroll to Paychex. Paychex generates the checks and reports, prepares the tax filings and debits your bank account for the taxes and fees. Paychex will send the paychecks and reports directly to you via Priority Overnight FedEx delivery.
How do you enroll in the Diocesan Payroll Program?
Complete the application, indicating a possible start date and return it to the Diocesan Office. Paychexs only allows us to set up new payrolls within the first three quarters of the year. Linda Bunting will contact you and set up a time approximately 2 months before the beginning of the next quarter to meet with you. At this meeting you will complete the tax filing forms, compile the banking and pay information, discuss the earning and deduction coding, design the format for communicating with the diocesan office and address any questions or concerns you might have. Your Diocesan Office will then take responsibility for implementing your payroll setup.
What if you have questions or need more information?
Please call, fax, or email Linda Bunting at the Diocesan Office
(843) 722-4075
(843) 723-7628 fax
lindab@dioceseofsc.org
2007 Diocesan Payroll Service Application
2007-08 Payroll Service Rates
2008 Benefit Election Form
2008 W-4
2008 I-9
